PAYROLL PROCESS MANAGEMENT SOFTWARE
Run payroll like a pro
Plan, manage and optimise your payroll operations on a platform designed for today’s payroll teams.
PAYROLL WORK MANAGEMENT SOFTWARE
Run payroll like a pro
Plan, manage and optimise your payroll operations in a dedicated platform built for modern payroll teams.
Customers who are setting a new standard for payroll
Explore our features
Payroll Calendar
Calendarise and track payroll operations so you never miss an important process again.
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Payroll Workflows
Build and operationalise payroll processes to ensure accuracy and efficiency.
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Payroll Registers
Formalise management of issues, under/over payments and employee changes.
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Payroll Governance
Instantly improve governance with built in payroll controls and best practice tools.
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Payroll Audit & Analytics
Verifiable proof of work and insights on payroll operations.
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Payroll Support Ticketing
Integrated with Freshdesk to streamline and improve employee requests to payroll.
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Improve payroll with organised, sustainable and compliant payroll operations.
%
Reduction in new payroll team member onboarding time
Hours saved per pay run managing work tasks
Improvement in governance practices (formal & embedded)
%
Reduction in open support cases
%
Less time assisting audit with payroll information
Work Management
We streamlined two complex pay runs onto one airtight process.
– Gavin Day, Financial Controller | Avivo
Stay on top of every task with Paytools. Schedule, detail and monitor recurring payroll operations to ensure no important process is ever overlooked.
Learn how Avivo achieved faster processing & improved oversight →
Payroll Governance
Provides oversight to management that essential activities are completed on time
– Mel Quinn, Head of HR Services and Payroll | University of Sydney
Reduce risk and ensure payroll compliance with out of the box features to manage obligations, risk and team development.
See how UoS improved their approach to payroll governance →
Centralised knowledge
Anyone on our team can confidently run the pays with accuracy.
– Daniel Watson, Senior Manager – Payroll | Cerebral Palsy Alliance (CPA)
Reduce key person risk and improve corporate memory of how payroll operates. Improve audit time with a searchable history, protect payroll through better issue management and more.
Learn how CPA are setting a new standard for payroll operations →
Elevate your payroll game
with Paytools
FAQs
What is a payroll process management platform?
A dedicated platform (yes, just for payrollers!) to centralise payroll operations, streamline manual practices and ensure good governance.
This includes payrun checklists, process documentation, workflows, approvals, obligation tracking and issue and risk management.
How does Paytools pricing work?
As a Software as a Service (Saas) platform, the Paytools pricing is simply an annual license fee based on the number of users.
Can I purchase Paytools modules separately?
All Paytools features are included in our annual license fees with the exception of Support Ticketing which is an optional add-on.
How long does it take to implement Paytools?
Hours. Seriously, a few hours. We can have your environment set up and even help upload existing checklists and documentation prior to the first training session which takes just a couple of hours.
Our training and support is all included so we continue to support you in getting started and optimising your use of the Paytools platform.
Does Paytools integrate with Microsoft Teams?
Yes! We recognise that payroll teams often use MS teams to communicate.
Paytools has an in-built integration to MS Teams enabling notifications and daily digests to be automatically sent to one or many channels. This helps the payroll team easily keep track of what’s going on.
What’s wrong with using Microsoft Office to manage payroll operations?
Don’t worry, there is still a place for our beloved Excel! But there are many inefficiencies and transparency challenges in using disparate spreadsheets, documents, shared drives, emails, chats and calendars.
The Fair Work Ombudsman is targeting inadequate record-keeping, governance and controls so bringing knowledge into one platform is more important than ever.
What is payroll governance?
Boring but necessary! Payroll governance is the practice of demonstrating compliance with obligations, managing and minimising payroll risks and providing oversight and transparency.
This is often difficult to practice without a centralised platform, which is why payroll is often referred to as a ‘black box’ by stakeholders.
Learn more in our free whitepaper: The Australian Payroll Governance Toolkit
Do you connect to the payroll system and store payroll data?
No, and IT departments love us for it! Paytools sits alongside your payroll system as an operations management platform but does not need to integrate or store sensitive payroll data.
Proof of work or other sensitive information can be referenced with links to your own secure storage locations.
Does Paytools help in payroll remediation or enforceable undertakings?
We are not remediation consultants but we can recommend excellent consulting partners to help you with remediation.
Our partners often use Paytools for client engagements to enable customers a solution to track and implement consultant recommendations, with the option to continue using Paytools for best practice operations and governance moving forward.