Stop using spreadsheets and your inbox to run payroll
Paytools is a work management platform to reduce processing errors and save time for busy payroll teams.
Our customers are setting a new standard for payroll
Ready to take control of payroll? Microsoft Office isn’t cutting it.
Payrun checklists are manual & inefficient.
Most knowledge is in key people’s heads.
No single overview of payroll activities.
Payroll work is completed in silos.
Introducing Paytools
A quick-start work management platform for organising and tracking payroll operations.
STEP 1
We turn your static processes into collaborative checklists
Paytools will transform your old documentation and spreadsheets into dynamic checklists that allow you to assign tasks, version control content and add approvers.
Learn about payroll workflows →
Build a shared work schedule
Once your checklists are up and running, your work schedule will come to life.
Start adding employee changes (e.g. new hires, overpayments and terminations) to bring structure and oversight to ad hoc processes.
Learn about the payroll calendar →
STEP 3
Use Paytools as the command centre for payroll operations
How will Paytools change things for you?
Reduce processing errors & missed obligations.
Create efficiencies with automated workflows.
Improve collaboration & reduce key person dependency.
Enhance visibility & verification of critical operations.
Hear from our amazing customers
Before Paytools we’d be stuck in the office until 7pm to complete pay runs. Now we confidently leave at 5pm.
Paytools provides a clear, structured view of all critical payroll activities, ensuring nothing gets missed.
– Daniel Watson, Senior Manager, Payroll
Learn how CPA boosted pay run processing by 30% →
Paytools shows evidence that we’ve actually done what we said we’re doing.
Auditors can now source the information they need without having to go through payroll. They love it!
– John Weir, Operations and Advisory Manager
Watch how Volvo transformed payroll ops →
FAQs
What is a payroll work management platform?
A dedicated platform (yes, just for payrollers!) to centralise payroll operations, streamline manual practices and ensure good governance.
This includes payrun checklists, process documentation, workflows, approvals, obligation tracking and issue and risk management.
How does Paytools pricing work?
As a Software as a Service (Saas) platform, the Paytools pricing is simply an annual license fee based on the number of users.
How long does it take to implement Paytools?
- The average time to go live is 4 weeks from your initial kick off meeting
- Paytools assists by setting up your payroll processes in Paytools including structures, examples and timings ready for review and training
Does Paytools integrate with Microsoft Teams?
Yes! We recognise that payroll teams often use MS teams to communicate.
Paytools has an in-built integration to MS Teams enabling notifications and daily digests to be automatically sent to one or many channels. This helps the payroll team easily keep track of what’s going on.
What’s wrong with using Microsoft Office to manage payroll operations?
Don’t worry, there is still a place for our beloved Excel! But there are many inefficiencies and transparency challenges in using disparate spreadsheets, documents, shared drives, emails, chats and calendars.
The Fair Work Ombudsman is targeting inadequate record-keeping, governance and controls so bringing knowledge into one platform is more important than ever.
Do you connect to the payroll system and store payroll data?
No, and IT departments love us for it! Paytools sits alongside your payroll system as an operations management platform but does not need to integrate or store sensitive payroll data.
Proof of work or other sensitive information can be referenced with links to your own secure storage locations.
Choose a platform that’s actually built for payroll teams
Chat to our Founders to discover how Paytools can save time for your busy team.
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