Pricing & go live

Professionalise your payroll operations. One predictable annual fee.

Everything you need to run a trusted payroll function

Paytools is a Software as a Service (SaaS) platform. Our pricing is a transparent, annual license fee based on the number of users in your team.

What’s included in your license?

Unlike traditional software that charges for “modules,” every Paytools license grants full access to our three core pillars of operational excellence: Payroll Operations, Employee Events and Governance Hub.

Smooth implementations that actually work

Fees waived for multi-year agreements. We don’t just give you a login and leave. We handle the heavy lifting:

    • Rapid onboarding: We move your existing checklists and obligations into Paytools for you.
    • SME-led: No project manager required – just a 1:1 partnership with a payroll expert.
    • Local support: Access our Melbourne-based help-desk via live chat directly within the app.
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Pricing FAQs

Is there a minimum number of users?

Yes, a minimum of 3 users.

Can I provide access to others in the business?

Yes, we provide a number of ‘View Only’ users at no additional cost.

We also offer Guest Users (additional license fees apply) for Users outside of the payroll function to view, action and approve items assigned to them only e.g. bank file approval.

What Support do you provide?

Our Melbourne based help-desk is available during business hours (AEST) and accessible via live chat within the Paytools app for a quick response.

How long will it take to start using Paytools?
  • The average time to go live is 2-4 weeks from your initial kick off meeting.
  • Paytools assists by setting up your payroll processes in Paytools including structures, examples and timings ready for review and training.
Are you hosted in Australia and how secure is Paytools?
  • Yes, Paytools is hosted through a secure 3rd party cloud provider in Sydney.
  • Paytools sits alongside your payroll system but does not need to integrate or store sensitive payroll data.
  • We can provide a detailed IT Security Statement document upon request.

Ready to take control of payroll?

See how Paytools has helped payroll leaders achieve operational efficiency and total compliance for their business.

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