Pricing & go live

Professional payroll. One predictable annual fee.

Paytools is a SaaS platform with transparent pricing, a single annual licence fee based on users in your team. No modules, no surprises.

Everything you need to run a trusted payroll function

Unlike software that charges by module, every Paytools licence gives you the whole platform: Payroll Processing, Employee Actions, Governance and the Paytools MCP for AI-assisted payroll.

Your fee scales simply with the size of your team, so you only ever pay for the people who use it.

Full access to every feature, no paid modules or tiers
Scales with your team, so you pay only for active users
View-only access for stakeholders at no extra cost
Annual licence
Priced per user · billed yearly · minimum 3 users
The whole platform: Payroll Processing, Employee Actions, Governance and the Paytools MCP
Unlimited pay cycles, registers and obligations
Native Microsoft Teams notifications
Melbourne-based help-desk via in-app live chat
Book a demo for a tailored quote →
Implementation fees waived on multi-year terms.

Full access. No add-ons.

Payroll Processing

The routine of every pay: every task, owner and deadline for each pay run in one place.

Explore →

Employee Actions

The people work in every pay: starters, leavers, adjustments and recoveries, tracked as employee actions inside the run.

Explore →

Governance

The proof: obligations, issues, risks, training and a complete audit trail.

Explore →

AI-assisted payroll

The Paytools MCP: connect Copilot or the assistant your team already uses, with your existing login, permissions and audit trail.

Explore →

Trusted by payroll teams across Australia and New Zealand

Read our customer stories →
Volvo
Western Sydney University
University of Auckland
Bapcor
Cerebral Palsy Alliance
ITW Construction
Bega Group
Chorus
Brightwater
Carer Solutions
UWA
University of Sydney

Smooth implementations that actually work

★★★★★

"It was one of the best implementations that I've ever sat through in my career."

Beti Kouloumendas
Beti Kouloumendas
Director of Operations · Carer Solutions

Rapid onboarding

We move your existing checklists and obligations into Paytools for you.

SME-led

No project manager required, just a 1:1 partnership with a payroll expert.

Local support

Our Melbourne-based help-desk is reachable via live chat right inside the app.

Live in 2–4 weeks from kickoff
1
Kickoff
We meet your team and map your current pay cycle.
2
We set up
Your structures, examples and timings built ready for review.
3
Review & train
Refine together and train the team on the live process.
4
Go live
Run your first calm pay cycle in Paytools, typically week 2–4.

Common questions

Everything about users, support, security and getting live.

Still have questions? Book a demo →
Yes, a minimum of 3 users.
Yes. We provide a number of view-only users at no additional cost. We also offer Guest Users (additional licence fees apply) for people outside the payroll function to view, action and approve only the items assigned to them, for example, bank file approval.
Our Melbourne-based help-desk is available during business hours (AEST) and accessible via live chat within the Paytools app for a quick response.
The average time to go live is 2–4 weeks from your initial kickoff meeting. Paytools assists by setting up your payroll processes, including structures, examples and timings, ready for review and training.
Yes, Paytools is hosted through a secure third-party cloud provider in Sydney. It sits alongside your payroll system but does not need to integrate or store sensitive payroll data. We can provide a detailed IT Security Statement on request.

Ready to take control of payroll?

See how Paytools has helped payroll leaders achieve operational efficiency and total compliance.

Talk directly with the Founders, not a sales script
Walkthrough mapped to your real pay process
Leave with a tailored quote for your team size
Pick a time
60-minute call · online · no obligation
Free

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