Pay days that end at 5pm
Stop holding the pay cycle in your head. Give your team one shared place to plan, run and close every pay run, so knowing what's next and who's doing it doesn't sit with one person.
From first task to final sign-off
Follow a single pay run through Paytools - every task owned, every check evidenced and pay day finishing on time.
See the whole cycle before it starts
Open on Monday. Everything due this cycle is on a shared calendar with owners and dates. No "it's in someone's head", no copying and renaming the previous fortnight and remembering carry forward items.
"More than just a digital payroll calendar, Paytools has become a core solution to manage payroll procedures, scheduling and enquiries."
One checklist. The whole team. At once.
Retire the single-user Excel file only one person can touch. Everyone works the same live checklist that clearly shows what's done, what's outstanding and in what order. Because the process lives in the platform, a new starter or someone from another department could easily step in and take over a pay run.
"With Paytools, we've streamlined two complex pay runs onto one airtight process."
Gavin DayFinancial Controller · AvivoChanges arrive. They land in the run.
HR's cycle changes (new starters, terminations, a deduction that runs until further notice) each become an employee action due in this pay, sitting beside the routine checklist. The person, not just the task, is tracked. There's a whole page on how: Employee Actions →
"Before Paytools, we stayed back until 7pm on pay days. Now we leave at 5pm knowing everything's been completed accurately."
Daniel WatsonSenior Manager - Payroll · Cerebral Palsy AllianceNo check clears on one person's say-so
Controls are built into the work, not bolted on after. Set required information before a check can advance, including peer review, attaching proof of work or approvals. With 65% of payroll teams naming poor incoming data as their top risk (APA 2026), this is how you catch it.
"Paytools is unique in its ability to provide a centralised platform for payroll checklists, processes, audit controls and evidence."
Beti KouloumendasDirector of Operations · Carer SolutionsNext cycle is ready before you are
The pay run closes and the next is already scheduled. Your recurring template generates the next checklist, with placeholders filling the dates and values that change each period. Every pay period keeps a record of exactly what the process was at the time, so improve it all you like - you'll always preserve what you did historically.
"We've whipped our processes into shape and now I'm confident they'll stay that way."
Security, sorted
Enterprise-grade protection and access control, built in. No bolt-ons, no separate contracts.
- Single sign-on
- Log in through your existing identity provider. No separate Paytools password to manage.
- Access groups
- Control who can see and action what, scoped by team.
- Encryption
- Encrypted at every stage, in transit between systems and at rest in storage.
- Data residency
- Hosted in-region for Australia and New Zealand.
- Certification
- We follow the ISO 27001 information security standard across the business.
Bring your pay cycle. See the difference.
Payroll managers who've seen it say the same thing: they wish they'd done it sooner.
The routine, the people work, and the proof
The people work, in the pay run
Starters, leavers, adjustments and recoveries tracked as employee actions with an owner, a pay period and a state. The spreadsheet beside payroll, retired.
Explore Employee Actions →Prove every pay run was right
Processing gets the run done on time. Governance proves it was done correctly - controls, evidence and an audit trail that stands up to scrutiny. See how the two work together.
Explore Governance →Ready for AI-assisted payroll?
Connect the assistant your team already uses. It reads your schedule, completes checks and drafts templates, inside the same controls and audit trail as everyone else.
Explore AI-assisted payroll →