Audit-ready before they ask
Bring obligations, issues, risks, accountabilities and training into one place. See your whole payroll function at a glance and prove every pay run was right without scrambling for evidence.
Review your Payroll GovernanceFrom scattered to audit-ready
The moments that used to mean scrambling (an obligation due, an error to fix, an auditor at the door) handled, evidenced and under control.
See your whole payroll function in one place
The state of your operation in one view, instead of scattered across shared files, inboxes, calendars and people's heads. Obligations, issues, risks, accountabilities and training, each in its own register with owners and due dates, so leadership can see it's under control without having to ask.
“Paytools is a must-have. With features like centralised registers and obligation library, it's far superior to using Microsoft Office tools and you should absolutely be using it!”
Every obligation owned, with a due date and evidence
Award changes, STP lodgements, super deadlines. Each one tracked with clear ownership and proof of completion, not buried across disconnected files where deadlines slip and no one's quite sure who has it.
“Paytools has allowed us to better identify and track our payroll compliance activities. It provides comfort and oversight to management that essential activities are being completed on time.”
Mel QuinnHead of HR & Payroll · University of SydneyEvery issue logged, categorised and closed on record
A query or an underpayment comes in. Instead of disappearing into email and verbal updates, it's logged, categorised, assigned and escalated, with a record of how it was resolved.
“Paytools is unique in its ability to provide a centralised platform for payroll checklists, processes, audit controls and evidence.”
Beti KouloumendasDirector of Operations · Carer SolutionsRisk that's tested, not just filed away
Build a payroll risk register with your own impact, likelihood and risk-level scales. Link each risk to a response plan, test it with scheduled drills and log any incident against the relevant event, so your playbook is always ready.
“With Paytools, our governance practices are 10x better, especially with non-BAU tasks.”
Gavin DayFinancial Controller · AvivoAuditors find it themselves. Your team prepares nothing.
The evidence already exists. Give auditors view-only access and they source what they need directly, with no days lost preparing documentation that should already be there.
“Paytools provides evidence that shows we've actually done what we said we're doing, so auditors can independently source the information they need with view-only access. They love it!”
Security, sorted
Enterprise-grade protection and access control, built in. No bolt-ons, no separate contracts.
- Single sign-on
- Log in through your existing identity provider. No separate Paytools password to manage.
- Access groups
- Control who can see and action what, scoped by team.
- Encryption
- Encrypted at every stage, in transit between systems and at rest in storage.
- Data residency
- Hosted in-region for Australia and New Zealand.
- Certification
- We follow the ISO 27001 information security standard across the business.
Take the free payroll governance health check
Find out your maturity score across the eight areas auditors and executives care about, as well as practical templates to close the gaps.
Governance starts with how the work gets done
Run the pay run, end to end
Every approval, check and task in your pay run becomes part of the evidence trail. Governance proves the run was right; processing is how it gets done on time. See how the two work together.
Explore Payroll Processing →The people work, in the pay run
Starters, leavers, adjustments and recoveries tracked as employee actions with an owner, a pay period and a state. Every one of them lands in the evidence trail.
Explore Employee Actions →Ready for AI-assisted payroll?
Connect the assistant your team already uses. It reads your schedule, completes checks and drafts templates, inside the same controls and audit trail as everyone else.
Explore AI-assisted payroll →