PAYROLL GOVERNANCE SOFTWARE

Turn compliance from a burden to a competitive advantage

Stop managing risks in email & personal calendars. Access a central space for payroll integrity that institutionalises processes & tracks every obligation, ensuring that even if your team changes – your standards never waiver.

THE OBLIGATION LIBRARY

Operationalise your compliance. Build total payroll defensibility.

Don’t just “store” your documents – turn them into an active shield for your department. Centralise statutory duties, awards and internal policies, creating a direct link between a rule and the work performed.

Plan, schedule & assign

Add all expiry dates & annual reviews into a live schedule. Assign owners to obligations & automate reminders so you’re never caught out by a contract renewal or legislative shift.

The audit trail of truth

Track every issue, comment & decision directly against the relevant obligation. When the CFO or auditors ask “why” a change was made, have a timestamped history at your fingertips.

Defend your decisions

Create a “governance shield” by linking every payroll action back to a specific clause or policy. Move from opinion-based to evidence-based integrity.

RISK & ISSUE MANAGEMENT

Eliminate the memory trap. Resolve, document & mitigate.

Moving a problem out of your inbox and into a governed register isn’t just about tracking – it’s about protection. Ensure that every anomaly is captured, investigated and linked to a mitigation strategy so it never happens twice.

Collaborative problem solving

Log issues instantly & tag team members to action. Use threaded comments to capture the “why” behind a fix, creating a permanent knowledge base for payroll.

Pre-filled risk intelligence

Don’t start from scratch. Leverage our library of common Australian payroll risks to identify your vulnerabilities & build tested recovery plans instantly.

Continuous improvement cycle

Tag issues directly to your risks or obligations. This identifies systemic bottlenecks, proving to leadership that you’re proactively hardening processes against future errors.

OPERATIONAL CONTROL CENTRE

Visibility for managers. Transparency for auditors.

Increase accountability without micromanagement. Gain a high-level view of payroll health while allowing you to drill down into the granular details of any action or approval.

Built-in dashboards & reports

Stay on top of upcoming & overdue work. Gain insights into payroll activity, completed tasks & issues.

Searchable activity logs

Access a complete, time-stamped history of all approvals, changes and decisions.

“View-only” auditor access

Save weeks of data prep by giving auditors direct, restricted access to your evidence & audit logs.

More features that institutionalise your payroll governance

Eliminate key-person dependency and standardise your payroll DNA.

Learning & development

Discover payroll courses and record team learning and event attendance.

Process version control

Keep ‘as at’ date versions of processes, so you can see how things looked at any point in time.

RACI Matrix

Clearly define who is Accountable vs Responsible for every critical obligation.

Data Export

Effortlessly export data for further analysis and customisation.

TRUSTED BY PAYROLL LEADERS

What our customers have to say

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Paytools has allowed us to better identify and track our payroll compliance activities.”

“It provides comfort and oversight to management that essential activities are being completed on time.”

Mel Quinn, Head of HR Services and Payroll

Read the full case study →